Every professional on Cloud Dentistry must have a valid photo ID and a CLEAR background check on their profile to be approved and book shifts. This applies to all specialties - hygienists, assistants, front office, dentists, and specialists.
Your background check is free and is renewed every year. Cloud Dentistry covers the cost.
Why are these required?
A background check and photo ID confirm your identity and give offices confidence in who they're booking.
They help Cloud Dentistry keep a trusted community of quality dental professionals on the platform.
A CLEAR background check displays the Background Check Badge on your profile. Offices can search specifically for background-checked professionals.
Both count toward your Profile Score:
+50 points for background check
+25 points for photo ID
Background checks are standard for patient-facing roles, including dental offices.
How do I add my photo ID and background check?
Log into your account and complete both steps:
By continuing, you agree to a background check and are activating the Background Check Badge for your Cloud Dentistry profile. The Background Check Badge will only be displayed if your background check is deemed CLEAR according to the rules below from our vendor, Yardstik.
What does the background check include?
Background checks are conducted by our partner, Yardstik, and include:
SSN Trace
National Criminal Search
Sex Offender Search
Global Watchlist Search
Terrorist Watchlist Search
What records are allowed for a CLEAR result?
The following records found in the National Criminal Search will still be allowed:
Records with less-than-misdemeanor severity
Records from when you were under 18
Misdemeanors for:
Deferred / alternative adjudication records
Marijuana possession / use records
Vehicles & traffic records
Public nuisance records
Alcohol & tobacco
Driving under the influence (DUI)*
*Multiple DUIs, with the most recent within the last 12 months, will disqualify a candidate from a CLEAR background check.
Frequently Asked Questions:
How often do I have to do the background check?
Every year. CLEAR Yardstik background checks are valid for 1 year from the date of issuance, so you'll complete a new free check annually to stay approved. Cloud Dentistry reserves the right to rerun a background check at any point during the 1-year period.
What happens if I don't complete my background check or photo ID by the deadline on my dashboard?
All bookings 30 days out from the deadline date will be cancelled and you will no longer be able to propose bookings. Your account will be disapproved until both the background check and photo ID have been added to your profile. Once your photo ID and background check are added, your profile will be reviewed within one business day for re-approval.
What if my background check does not come back as CLEAR?
If your background check is not returned as CLEAR, your profile will be disapproved and future bookings will be cancelled.
I already completed a background check to get my dental (RDH, DDS, specialist, and/or RDA) license. Do I have to do it again?
Yes - not all states require annual background checks for licensed dental professionals, and some states don't require background checks upon license renewal. Your Cloud Dentistry background check is required regardless of licensing checks.
What if I don't want to share my social security number for the background check?
This information will be required to verify your identity and complete the report. We partner with Yardstik, which is the company that performs the background check screening, and they have a detailed trust center, which can be found on their website.
Can I use a background check I purchased somewhere else?
No. We are unable to add background checks purchased outside of our platform to your profile. Your free background check must be completed through Cloud Dentistry.
Will the details of my background check be visible to offices?
No. Details of your background check are never shared with offices. Offices will only see the icon below when your background check returns as CLEAR.
Will my photo ID be visible to offices on my profile?
No. Your photo ID is only visible to the Cloud Dentistry team, who use it to verify your identity and make sure your account is valid and not a duplicate.
What forms of photo ID are acceptable?
You can upload a driver's license, state identification card, military ID, US green card, or passport.
What if my photo ID is expired?
As long as your photo ID is a valid document and matches the first and last name on your account, it does not need to be current, as it's only used to verify your identity.
What if my name on my photo ID does not match my Cloud Dentistry account name?
We understand last names can change throughout a professional's career. If your name does not match your photo ID, our team will ask you to provide documentation of your name change - for example: marriage license, divorce decree, or a court-ordered name change. These documents will not be visible to offices; they'll only be used to validate your identity.
New to Cloud Dentistry? A CLEAR background check and valid photo ID are required for approval, along with the other required attributes for your specialty, before you can book shifts. You can register without being approved to take free CE courses - but we strongly recommend completing every approval step, even if you're not actively looking for work right now.